Privacy notice
Short version: we use what you send us to run the hackathon and, if you sign up or apply, to email you about it and about other ULS lectures and events. We use no cookies, and you can ask us to delete your details at any time.
Who we are
The Longevity AI Hackathon is organised by the Utrecht Longevity Society (ULS), a student community in Utrecht for everyone who is curious about ageing. ULS decides what happens with the details you send through this site.
What we collect
- Sponsor contact form: company name, contact person, email, how you would like to contribute and, if you give one, a challenge idea.
- Mentor or judge (earlier sign-ups; the form is no longer on the site) form: your name, email, your field and whether you would like to mentor, judge or both.
- Volunteer form: your name, email and, if you write it, how you would like to contribute.
- Donate form: your name, email and, if you write it, the amount you have in mind (no payment is made on the site).
- Mailing list form: your email address.
- Feedback on the tracks form: the text you write (no name or email is asked, so please leave out personal details).
- With every form: the time you sent it, your consent where the form asks for it, and where you came from: the campaign tags in the link you followed (utm_…), the website that sent you here and the page you landed on. This tells us which channels work.
Applying on Luma
You apply for the hackathon on Luma, not on this site. Luma collects the details you give there and handles them under its own terms and privacy policy, and may set its own cookies on its own pages. We use the guest list to select participants, to organise the hackathon and to email you about it.
When you apply, you also join the ULS mailing list, so we also email you about other ULS lectures and events. You can unsubscribe at any time. If you applied before the Luma page said this, we only email you about the hackathon.
Why
- To select participants for a good mix of skills, and to organise the hackathon with them.
- To reply to companies that want to sponsor, and to people who want to mentor, judge, volunteer or donate.
- To send news about the hackathon and about other ULS lectures and events, only if you signed up for the mailing list or applied on Luma. If you signed up before 6 November 2026 and did not tick the box for other ULS events, we only email you about the hackathon.
- To improve the tracks with the feedback you send.
Legal basis
- Applications (on Luma), sponsor, volunteer, donation and mentor messages: your consent (the tick box on the form, or on Luma) and the steps you ask us to take, such as selecting you or replying to you.
- Mailing list: your consent (signing up on this site, or applying on Luma). You can withdraw it at any time.
- Feedback on the tracks: our legitimate interest in improving the hackathon.
- Keeping the forms safe from floods of fake posts: our legitimate interest.
Where it is stored and who sees it
- Form answers are stored in a database (Neon Postgres) in Frankfurt, Germany, in the EU. We use it through Vercel, which hosts this site.
- Only the organising team can see your answers, on a password-protected admin page.
- This site is hosted by Vercel. To deliver the pages and to block floods of form posts, your IP address is processed briefly; we do not store it.
- We count visits with Vercel Web Analytics. It uses no cookies and shows us only totals, such as how many people visited a page; it does not tell us who you are.
- Partner logos and mentor photos may load from the partner’s or person’s own website, which then sees your IP address.
- Vercel and Neon are US companies and may process data outside the EU, under the safeguards in their data protection terms.
We do not sell your details.
No cookies
This site sets no cookies for visitors. That is why there is no cookie banner. The only cookie is the sign-in cookie of the organising team’s admin page.
How long we keep it
- Applications and sponsor, volunteer, donation and mentor messages: deleted within 12 months after the event.
- Mailing list, including the email address of people who applied on Luma: until you unsubscribe.
- Feedback on the tracks: deleted within 12 months after the event.
Your rights
You can ask to see the details we hold about you, to correct them, or to delete them, and you can withdraw your consent (for example for the mailing list) at any time. You can also complain to the Dutch data protection authority, the Autoriteit Persoonsgegevens. To unsubscribe from the mailing list or use any of these rights, contact us as shown below.
Contact
Email us at hackathon@utrechtlongevity.com.
Last updated November 2026